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Google Drive: work management features and setup
Google Drive is a file storage and sharing system with a REST API. It lets you incorporate document management and storage into a business process.
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Overview
An application can work with files in a personal drive or a shared drive, depending on its permissions. Ownership matters: files in an individual employee's drive can become difficult to manage when they leave. An organizational process should therefore decide in advance where outputs are stored and who may share them with clients.
Features
- API for working with Drive storage
- Support for personal and shared drives
- Authorization through OAuth 2.0
Business uses
- Save an automatically generated document in a client folder
- Organize intake files by project ID
Getting started
- Choose a test folder with ownership appropriate to the process
- Set limited connection permissions and upload a file
- Check who can actually open the resulting link
What to check
- Check the difference between personal ownership and a shared drive
- Do not make files public just to work around a permissions issue
Sources to check next
Vendor features and prices change. Confirm details on the linked official pages before you rely on them.